Zeta Career - Feed https://career.zetapharma.net Zeta Career Thu, 05 Mar 2026 07:59:46 +0000 hourly 1 https://wordpress.org/?v=6.9.1 <![CDATA[CEO Admin Assistant]]> Wed, 12 Feb 2025 15:30:21 +0000 Mon, 12 Feb 2035 17:30:37 +0000 Fri, 28 Feb 2025 00:00:00 +0000
  • Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize documents, presentations, and reports for meetings and presentations.
  • Handle confidential information with discretion and professionalism.
  • Act as the primary liaison between the CEO and internal/external stakeholders, including board members, clients, and partners.
  • Draft and proofread emails, correspondence, and other communications on behalf of the CEO.
  • Coordinate and facilitate internal and external meetings, ensuring all logistics are in place.
  • Arrange complex domestic and international travel itineraries, including flights, accommodations, and transportation.
  • Prepare detailed travel packs with agendas, meeting notes, and necessary documents.
  • Assist the CEO in tracking and managing key projects, ensuring deadlines are met and progress is communicated effectively.
  • Conduct research and compile data to support decision-making and strategic initiatives.
  • Ensure the CEO’s office is organized and operates efficiently.
  • Manage expenses, invoices, and budgets related to the CEO’s office.

    Job Specification:

    • Bachelor’s degree in Business Administration, Communications, or a related field.
    • Proven experience (2+ years) as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
    • Exceptional organizational and time-management skills.
    • Strong written and verbal communication skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
    • Ability to handle confidential information with integrity and discretion.
    • High level of professionalism and emotional intelligence.
    • Strong problem-solving skills and the ability to work independently.
    • Flexibility to adapt to changing priorities and work outside regular business hours when required.
    • Proactive and self-motivated with a strong sense of initiative.
    • Detail-oriented with a commitment to accuracy.
    • Resilient and able to thrive in a high-pressure environment.
    • Experience in a corporate or fast-paced environment is preferred.
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