Procurement Manager

Develop and implement category strategies for pharmaceuticals, APIs, and related materials.
Identify, evaluate, and onboard new suppliers (local and international) based on quality, price, reliability, and regulatory compliance.
Negotiate long-term agreements, pricing, payment terms, and supply contracts.
Maintain a preferred supplier list and conduct regular business reviews.
Oversee the purchase order lifecycle from requisition to delivery, ensuring alignment with production schedules.
Manage inventory levels to prevent stockouts while minimizing carrying costs and expiry write-offs.
Coordinate with warehouse and logistics teams to ensure proper storage, cold chain management, and timely distribution.
Ensure all procurement activities comply with Good Distribution Practice (GDP), Good Manufacturing Practice (GMP), and local pharmaceutical laws.
Collaborate with Quality Assurance (QA) to manage supplier audits, certifications, and documentation (e.g., COAs, stability data, DMFs).
Implement processes to prevent counterfeit or substandard products from entering the supply chain.
Develop risk mitigation strategies for raw material shortages, geopolitical disruptions, and price volatility.
Manage supplier qualification for backup sourcing and dual-supplier strategies.
Adhere to anti-bribery, anti-corruption, and ethical sourcing guidelines.
Track KPIs: OTIF (On Time In Full), cost savings, purchase price variance (PPV), supplier defect rate, and inventory turnover.
Lead tender processes, RFPs, and e-auctions for high-value pharmaceutical products.
Prepare monthly procurement dashboards and budgets.

Job Specification:

Bachelor’s degree in Pharmacy, Chemistry, Biochemistry, Supply Chain Management, or a related life sciences field.
Certification in procurement/supply chain (e.g., CIPS, CSCP, APICS) – highly desirable.
Knowledge of GMP/GDP regulations and pharmaceutical serialization requirements.
Minimum 5–7 years of procurement experience, with at least 3 years in pharmaceutical or healthcare procurement.
Proven track record of sourcing APIs, excipients, finished dosage forms, or medical devices.
Experience managing international suppliers (e.g., India, China, Europe, USA) and navigating import/export regulations (customs, duties, drug licensing).
Familiarity with ERP systems and procurement modules.
Strong understanding of pharmaceutical supply chain risks (e.g., temperature-sensitive logistics, short shelf life).
Knowledge of regulatory documentation: COA (Certificate of Analysis), Stability Studies, Vendor Qualification Files.
Contract law fundamentals and negotiation tactics.

CEO Admin Assistant

Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and organize documents, presentations, and reports for meetings and presentations.
Handle confidential information with discretion and professionalism.
Act as the primary liaison between the CEO and internal/external stakeholders, including board members, clients, and partners.
Draft and proofread emails, correspondence, and other communications on behalf of the CEO.
Coordinate and facilitate internal and external meetings, ensuring all logistics are in place.
Arrange complex domestic and international travel itineraries, including flights, accommodations, and transportation.
Prepare detailed travel packs with agendas, meeting notes, and necessary documents.
Assist the CEO in tracking and managing key projects, ensuring deadlines are met and progress is communicated effectively.
Conduct research and compile data to support decision-making and strategic initiatives.
Ensure the CEO’s office is organized and operates efficiently.
Manage expenses, invoices, and budgets related to the CEO’s office.

Job Specification:

Bachelor’s degree in Business Administration, Communications, or a related field.
Proven experience (2+ years) as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
Ability to handle confidential information with integrity and discretion.
High level of professionalism and emotional intelligence.
Strong problem-solving skills and the ability to work independently.
Flexibility to adapt to changing priorities and work outside regular business hours when required.
Proactive and self-motivated with a strong sense of initiative.
Detail-oriented with a commitment to accuracy.
Resilient and able to thrive in a high-pressure environment.
Experience in a corporate or fast-paced environment is preferred.

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Procurement Manager

CEO Admin Assistant