CEO Admin Assistant

Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and organize documents, presentations, and reports for meetings and presentations.
Handle confidential information with discretion and professionalism.
Act as the primary liaison between the CEO and internal/external stakeholders, including board members, clients, and partners.
Draft and proofread emails, correspondence, and other communications on behalf of the CEO.
Coordinate and facilitate internal and external meetings, ensuring all logistics are in place.
Arrange complex domestic and international travel itineraries, including flights, accommodations, and transportation.
Prepare detailed travel packs with agendas, meeting notes, and necessary documents.
Assist the CEO in tracking and managing key projects, ensuring deadlines are met and progress is communicated effectively.
Conduct research and compile data to support decision-making and strategic initiatives.
Ensure the CEO’s office is organized and operates efficiently.
Manage expenses, invoices, and budgets related to the CEO’s office.

Job Specification:

Bachelor’s degree in Business Administration, Communications, or a related field.
Proven experience (2+ years) as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
Ability to handle confidential information with integrity and discretion.
High level of professionalism and emotional intelligence.
Strong problem-solving skills and the ability to work independently.
Flexibility to adapt to changing priorities and work outside regular business hours when required.
Proactive and self-motivated with a strong sense of initiative.
Detail-oriented with a commitment to accuracy.
Resilient and able to thrive in a high-pressure environment.
Experience in a corporate or fast-paced environment is preferred.

Field Force Trainer

Set scheduled coaching plan and assure its implementation to develop the sales team to achieve the company’s goals.
Detect areas of development for each Medical Representative and act on it through field coaching.
Align with line managers to communicate and discuss the feedback via the coaching report.
Collect and communicate market feedback about different business acumen.
Evaluate the customer response to marketing massage and competitor activities in the market and assist the sales force team to generate scenarios to tackle them.
Participate/Conduct in delivering the class-room training curriculum for the current and newly hired Sales team.
Assist in preparing the training logistics and materials for the class room trainings.
Participate in preparing the “Training Needs Analysis” for the Sales Team by the end of each Year.

𝐉𝐨𝐛 𝐑𝐞𝐪𝐮𝐢𝐫𝐞𝐦𝐞𝐧𝐭𝐬:

Bachelors’ degree in related medical studies.
At least 5 years’ of experience in sales function in pharmaceutical industry.
One-year experience in similar role is a must with prior experience in delivering coaching sessions.
Prior awareness to Upper Egypt area is an advantage.
Readiness to travel 50% of time.
Strong leadership skills and ability to lead without authority.
Strong communication and presentation skills.
Energetic, driven, organized and team player.
Adequate experience in using Microsoft office applications and good analytical abilities.
Able to transfer the knowledge in a comprehensive and clear manner.
Outstanding command of English language.