Senior Planning Specialist

Lead the monthly Sales & Operations Planning process for assigned product families. Facilitate demand-supply reconciliation meetings and escalate risks to leadership.
Develop statistical baseline forecasts using tools like time-series analysis, machine learning (where applicable), or promotional modeling. Analyze demand variability and adjust safety stock strategies.
Set and monitor inventory targets (DSI – Days Sales of Inventory). Lead initiatives to reduce E&O, write-off risk, and improve inventory turns without compromising patient access.
Identify potential supply disruptions (e.g., raw material shortages, capacity constraints, regulatory holds) and create contingency plans (alternative suppliers, re-routing, air freight).
Lead planning for new product launches, product transfers, site changes, and lifecycle management (e.g., line extensions, discontinuations). Coordinate with RA for submission timelines and launch quantities.
Drive continuous improvement projects (e.g., lead time reduction, batch size optimization, ERP automation). Implement best practices in planning (e.g., Kanban, VMI for packaging).
Train and guide junior planners and specialists on planning tools, SOPs, and supply chain KPIs. Review their work for accuracy.
Represent planning function in internal/external audits (FDA, EMA, MHRA). Ensure planning records and justifications are inspection-ready.

Job Requirements:

Bachelor’s degree required in Supply Chain, Engineering, Pharmacy, Economics, or related. Master’s degree (MBA or MS in Supply Chain) preferred.
APICS CPIM, CSCP, or IBF certification strongly preferred.
3 years of progressive supply chain planning experience in pharmaceutical, biotech, or medical device industry.
Proven experience with pharmaceutical serialization, expiry management, and cold chain planning (for biologics/temperature-sensitive products) is a plus.
Advanced proficiency in ERP systems.
Expert in Microsoft office.
Deep understanding of supply chain metrics: service level, bias, forecast accuracy, inventory turnover, cash-to-cash cycle.
Strong leadership and stakeholder management.
Excellent communication and presentation skills.
Proactive, resilient, and able to manage ambiguity in a regulated environment.
Project management skills (Lean Six Sigma Green/Black Belt a plus).

CEO Admin Assistant

Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and organize documents, presentations, and reports for meetings and presentations.
Handle confidential information with discretion and professionalism.
Act as the primary liaison between the CEO and internal/external stakeholders, including board members, clients, and partners.
Draft and proofread emails, correspondence, and other communications on behalf of the CEO.
Coordinate and facilitate internal and external meetings, ensuring all logistics are in place.
Arrange complex domestic and international travel itineraries, including flights, accommodations, and transportation.
Prepare detailed travel packs with agendas, meeting notes, and necessary documents.
Assist the CEO in tracking and managing key projects, ensuring deadlines are met and progress is communicated effectively.
Conduct research and compile data to support decision-making and strategic initiatives.
Ensure the CEO’s office is organized and operates efficiently.
Manage expenses, invoices, and budgets related to the CEO’s office.

Job Specification:

Bachelor’s degree in Business Administration, Communications, or a related field.
Proven experience (2+ years) as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
Ability to handle confidential information with integrity and discretion.
High level of professionalism and emotional intelligence.
Strong problem-solving skills and the ability to work independently.
Flexibility to adapt to changing priorities and work outside regular business hours when required.
Proactive and self-motivated with a strong sense of initiative.
Detail-oriented with a commitment to accuracy.
Resilient and able to thrive in a high-pressure environment.
Experience in a corporate or fast-paced environment is preferred.