Events Specialist
Full time posted 1 year ago in Event Management Shortlist Email JobJob Detail
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Job ID 16531
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Career Level Entry Level/Junior Level / Fresh Grad
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Education Level Bachelor\'s Degree
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Industry Pharmaceutical
Job Description
- Coordinate with hotels to ensure smooth check-in for all participants, including group bookings and special requests.
- Finalize payment arrangements with hotels, including invoicing and reconciliation.
- Assist event management teams in finalizing vendor invoices, ensuring accuracy and timely payment.
- Coordinate with vendors (e.g., caterers, AV providers, transportation) to confirm service delivery schedules and address any potential issues.
- Develop and maintain detailed event schedules and timelines.
- Provide on-site support during the event, including managing logistics (e.g., room setups, equipment setup, participant registration).
- Address any unforeseen issues or challenges that may arise during the event promptly and effectively.
- Ensure the smooth flow of events and that all logistical needs are met.
- Provide excellent customer service to all participants.
- Conduct post-event evaluations and gather feedback from participants.
- Prepare event reports summarizing key outcomes and identifying areas for improvement.
- Maintain accurate records of all event-related activities.
Job Specification:
- Bachelor’s Degree in Tourism, or a related field from the College of Tourism and Hotels.
- Strong organizational and time management skills.
- Attention to detail and accuracy in all aspects of work.
- Excellent communication and interrelationship building skills.
- Proven ability to work independently and as part of a team.
- Flexibility to work irregular hours, including evenings and weekends, as needed.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).